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Ministry

21

Teen Star
Teen Star Training Registration
College Campus Ministry Activity Report
2021/2022 Diaconal Ministry Resources
Imprimatur Process
Retirement Facility Resource Documents – Deacons
2024 National Pastoral Framework for Ministries with Youth and with Young Adults
Risk Management Documents

Tax & Legal

1

Current Proof of 501(C)(3) Status

Minor & At Risk Adult Protection

13

How does a new employee/volunteer sign up for a live Safe Environment class?
What if someone says they have taken a SET class before but I can’t find them in VIRTUS?
What if someone has taken a SET class out of state- does that count?
How do my volunteers/employees take an online refresher training?
How do I get administrative access to VIRTUS?
How do I run and record background checks?
Where can I find instructions on teaching Children’s Safe Environment curriculum?
Where can I find Reporting Forms A (DREs) and B (Business Managers) and how do I fill them out?
2023 Code of Conduct | English & Spanish
VIRTUS Facilitator Resources
QR Code to Access Additional Resources
Background Check Reference
Volunteer Hold Harmless Agreement

Accounting & Finance

24

Vehicle Donations – Not for the Timid
IRS Notices Letters and Penalties
Raffles
Scams Be Aware
2022 Special Collections Calendar
Pastoral Handbook
Employee Benefits Reconciliation Instructions
Instructions for donating stock
Electronic Giving and Approved Vendors Bulletin
Activating a new account in Parishsoft
Employee Retention Tax Credit
General Ledger Import for CO FAMLI accounts
Bank Fraud Prevention for Parish Checking Accounts
FY2024 Master Clergy Benefits Schedule
Parish Personnel Cost Budgeting Tool FY2026
Payroll General Ledger Upload Information-ParishSOFT
FY2025 Clergy Benefits Schedule
School Year 2025-2026 School Financial Information (SFI)
FY2026 Chaplain Priest Costs Memo
FY2026 Parish Budget Guidance
Business Manager Due Dates
Employee Retention Credit Update/Parish Instructions
Photograph & Interview Release
Restricted Funds Parish Resource

Design

4

Our top 5 stock photo sites
Using stock photography
Online Graphic Design Tools
Official photo options for building use

Administration

19

Vehicle Donations – Not for the Timid
Scams Be Aware
2021/2022 Diaconal Ministry Resources
Principal Evaluations
Imprimatur Process
2025 Special Collections Schedule & Information
Volunteer Worker Hold Harmless Agreement
Speaker Approval Form
Mass Attendance Count
2024 Annual Statistical Report
Sacramental Records | Baptism Register
Sacramental Records | Confirmation Register
Sacramental Records | Matrimonial Register
Sacramental Records | Death Register
AoD Records Retention Schedule
Risk Management & Insurance FY2024 Manual
Risk Management and Insurance Manual FY2024
Insurance Contract Matrix
Risk Management & Insurance FY2023 Manual

Online Tools

2

How to Resize an Image
Online Graphic Design Tools

Employee Administration

1

Background Check Reference

Parish

4

Electronic Giving and Approved Vendors Bulletin
Parish Security & Safety
Sponsor Form
Current Proof of 501(C)(3) Status

Tribunal

11

Where can I find forms for declaration of Nullity?
Where can I find forms for the Marriage File?
When do I need to use the MC Form?
What is the status of my petition for Declaration of Nullity?
Can we get married outdoors?
How long does it take to process my case?
What are the steps for a formal case process?
Who needs to petition for a declaration of nullity?
What are the grounds for nullity?
Tribunal | FAQ’s
What are the requirements for baptism/confirmation sponsors?

ParishSOFT

2

ParishSOFT Family Suite Presentations
ParishSOFT Accounting Presentations

Banking & Security

2

Fraud Best Practices Checklist
Parish Security & Safety

Evangelization

4

Activity Release for Minor Participants
Fill-In Adult Field & Medical Release
Sponsor Form
College Campus Ministry Activity Report 2024

Parish Reports

3

Official Catholic Directory (OCD) Update
2024 Rite of Election Parish Schedule
2024 Rite of Election Response Form

Website Support

14

Demystifying Domain Names
Protect Yourself from Website Domain Scams
Website Training
Online Graphic Design Tools
TILMA: Editing Pages
Using stock photography
The Importance of image licensing
Our top 5 stock photo sites
How to Resize an Image
What do I do if I forget my password?
How to login to your website
The Importance of a Strong Password
Using the Visual Editor
Image Licensing and Phishing Scam

Benefits

13

Cemetery & Burial Benefits Program
CO Paid Family Medical Leave 2022
CO Family and Medical Leave Insurance Program (FAMLI)
EAP Business
Archdiocese of Denver Retirement Plan
How to Run a Benefits Status Report
Benefit Documents 2024-2025 Plan Year
How to file a SunLife Short Term Disability Claim
How to Submit Claim SunLife Accident, Critical illness, or Wellness Screening
RxSS Frequently Asked Questions
Monthly Benefits Scheduled Deduction Report
RXSS – Prescription Saving Solutions
Workers’ Compensation Guide

Facilities

3

Property Transaction Assistance Report
Winter Weather Preparedness Checklist
Official photo options for building use

Paycom

16

Manual Check Instructions
Gross-up bonus instructions
Request a Qualifying Life Event in Paycom
Change a Beneficiary in Paycom
How to Update Direct Deposits in Paycom
Common Paycom Errors When Hiring – Memo
How to: Transfer Applications on Paycom
How to: Post Jobs on Paycom
How To Toggle Between Employee Accounts in Paycom
How to Create a Supervisor Report in Paycom
How to Batch Update Supervisor in Paycom
Submit a Tax Notice in the Client Action Center of Paycom
How to Get Help With Paycom
How to Fix Local Tax Profile Errors in Paycom
Shared Employees Overview
Paycom Fake SSN Memo

Tilma Parish

9

TILMA: Collections
TILMA: Giving
TILMA: Sacramental Records
TILMA: Editing your homepage
TILMA: Resources
TILMA: Ministries
TILMA: Events
TILMA: Announcements
TILMA: Editing your menu

Business

35

Business Manager Meeting – October 2021
Capital Entity Procedures
Vehicle Donations – Not for the Timid
ParishSOFT Family Suite Presentations
Scams Be Aware
2022 Special Collections Calendar
Principal Evaluations
Pastoral Handbook
Working with the Society of Saint Vincent de Paul
Income and Payroll Taxes for Priest Bulletin
Colorado Child Care Contribution Tax Credit Bulletin
Parish Finance Council Training Series
Instructions for donating stock
2022 November | Business Manager Formation Day
Electronic Giving and Approved Vendors Bulletin
Manual Check Instructions
Winter Weather Preparedness Checklist
Archdiocese Community Solar Project – Laudato Si in Action
Conflict of Interest FY 2023
Payroll General Ledger Upload Information-ParishSOFT
2025 Special Collections Schedule & Information
IRFT Report to Depositors 06/30/2024
IRFT Interest Rate Changes Bulletin
Annual Report FY 2024
Restricted Gifts Worksheet
Conflict of Interest FY 2024
Fiscal Year End Process Resource
Due To/Due From Parish Finance Presentation
2023 Eide Bailly W9 Form
Business Managers | Mission Link Archive
Business Manager Due Dates
Risk Management & Insurance FY2024 Manual
Risk Management & Insurance FY2023 Manual
Business Manager Formation Day Video Archive
Colorado Gives Day Guidance

Payroll & Taxes

6

What to do if you receive a Garnishment/Wage Withholding Order?
CO Health Families Workplace Act
Coaching Pay & Independent Contractors
Gross-up bonus instructions
Paying Hourly Employees for Non-Regular Circumstances (Snow Days, Travel, Overnights, etc)
June 30th, 2023 Payroll

Archives/Records

8

Archdiocese of Denver Catholic Schools Records Retention Schedule
Parish Schools Retention Guidelines from the Archdiocese of Denver
Sacramental Records | Baptism Register
Sacramental Records | Confirmation Register
Sacramental Records | Matrimonial Register
Sacramental Records | Death Register
AoD Records Retention Schedule
Parish Record Retention Guidelines

Flocknote

5

16 Creative Ways to Use Flocknote at Your Church
12 tips for succeeding with Flocknote
Flocknote Easy Button ☝️
How to send a Flocknote
How to use the Flocknote Library

People Support

52

Your Social Security Benefits
Department of Labor Online Security Tips
What to do if you receive a Garnishment/Wage Withholding Order?
CO Health Families Workplace Act
Customer Service Expectations – Mission Support Concierge
CO Comps Order #38
Coaching Pay & Independent Contractors
Employee Record Management & PAF Instruction Guide
Full Time Equivalent Factor Resource
Manual Check Instructions
CO Family and Medical Leave Insurance Program (FAMLI)
Gross-up bonus instructions
End of the Public Health Emergency – What to Expect
Public Health emergency ends
Request a Qualifying Life Event in Paycom
Change a Beneficiary in Paycom
Talent Management Guidance Memo 2023
Sample Annual Review Process
How to Run Your 00 GL Report
Paylocity Payroll Guide
Paylocity Settings for Exempt and Nonexempt Employees
Time & Labor Settings
Paylocity Recruiting
Paylocity Onboarding
Paylocity Content Hub
2025 Holidays & Holy Days Observance Schedule
Background Check Reference
Archdiocese of Denver Retirement Plan
How to Update Direct Deposits in Paycom
Audit Clergy Set Up in Paycom
How to Run a Benefits Status Report
Common Paycom Errors When Hiring – Memo
How to: Transfer Applications on Paycom
How to: Post Jobs on Paycom
Benefit Documents 2024-2025 Plan Year
New Hire Process
Sample Job Description Template
How To Toggle Between Employee Accounts in Paycom
How to Create a Supervisor Report in Paycom
How to Batch Update Supervisor in Paycom
Business Managers | Mission Link Archive
Submit a Tax Notice in the Client Action Center of Paycom
How to Get Help With Paycom
WC Contact Claim Contact Sheet
Priest Transfer Memo FY24
Teacher Transfer Memo 2024
New Business Manager Training Videos
CO FAMLI Memo
Workers’ Compensation Guide
Business Managers

Social Media

25

How to Invite Other Staff Members into the Platform
Inspire in the Morning, Engage in the Afternoon
TOOL: Catholic Social Media
Social Media Directory
Archdiocese of Denver Style Guide
Social Media Best Practices
Catholic Social Media

Fundraising

3

Vehicle Donations – Not for the Timid
Raffles
Colorado Gives Day Guidance

Retirement

5

Your Social Security Benefits
Department of Labor Online Security Tips
Thinking of Retiring?
Archdiocese of Denver Retirement Plan
Shared Employees Overview

Paylocity

6

How to Run Your 00 GL Report
Paylocity Payroll Guide
Paylocity Settings for Exempt and Nonexempt Employees
Time & Labor Settings
Paylocity Recruiting
Paylocity Onboarding

Sacraments

1

Sponsor Form

IT

5

Phishing, Ransomware, and Other Cyber Threats
Windows 11 is Closer Than You Think
Tips to Diagnose & Resolve Computer Issues
Don’t Forward Your Archdiocesan Email
Parish Support and Technology Services Survey

Schools

1

School Year 2025-2026 School Financial Information (SFI)

Clergy

21

Scams Be Aware
Property Transaction Assistance Report
2022 Special Collections Calendar
2021/2022 Diaconal Ministry Resources
Principal Evaluations
Imprimatur Process
Pastoral Handbook
Retirement Facility Resource Documents – Deacons
Electronic Giving and Approved Vendors Bulletin
Winter Weather Preparedness Checklist
2023 Order of Penance – Absolution language
2025 Special Collections Schedule & Information
Volunteer Worker Hold Harmless Agreement
Speaker Approval Form
Mass Attendance Count
Clergy | Melchizedek’s Mailbag
FY2026 Chaplain Priest Costs Memo
2024 Annual Statistical Report
Risk Management & Insurance FY2024 Manual
Photograph & Interview Release
Risk Management & Insurance FY2023 Manual

Liturgy

11

Confirmation Planning Sheets
Important Liturgy Documents
Liturgy FAQs
Adoration of Blessed Sacrament Permissions
2023 Confirmation Date Request Form
2023 Order of Penance – Absolution language
Rite of Election Response Form
Extraordinary Ministers of Holy Communion
Liturgical Calendar
Rite of Election Schedule
Holy Oil Order Form

Communications

8

Tips for sending your weekly church bulletin
Official photo options for building use
Business Managers | Mission Link Archive
How to send a Flocknote
How to use the Flocknote Library
Archdiocese of Denver Style Guide
Social Media Best Practices
Parish Staff | Mission Link Archive

Taxes

3

Taxes and Year End Matters
IRS Notices Letters and Penalties
Current Proof of 501(C)(3) Status

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Archdiocese of Denver Catholic Schools Records Retention Schedule

Archdiocese of Denver Catholic Schools Records Retention Schedule

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Updated on April 16, 2024

Parish Schools Retention Guidelines from the Archdiocese of Denver

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