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Knowledgebase

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Ministry

21
  • 2021/2022 Diaconal Ministry Resources
  • 2024 National Pastoral Framework for Ministries with Youth and with Young Adults
  • College Campus Ministry Activity Report
  • Imprimatur Process
  • Retirement Facility Resource Documents – Deacons
  • Teen Star
  • Teen Star Training Registration
  • Risk Management Documents
    • Activity Release Form for Minor Participants – English
    • Activity Release Form for Minor Participants – Spanish
    • Background Check Reference
    • Field Trip Adult Liability – English
    • Field Trip Adult Liability – Spanish
    • Field Trip Authorization – English
    • Field Trip Authorization – Spanish
    • Parental/Guardian Consent Form & Liability Waiver – English
    • Parental/Guardian Consent Form & Liability Waiver – Spanish
    • Photograph & Interview Release
    • Report of Injury/Accident
    • Speaker Approval Form
    • Volunteer Hold Harmless Form – English
    • Volunteer Hold Harmless Form – Spanish

Minor & At Risk Adult Protection

13
  • 2025 Code of Conduct | English & Spanish
  • Background Check Reference
  • How do I get administrative access to VIRTUS?
  • How do I run and record background checks?
  • How do my volunteers/employees take an online refresher training?
  • How does a new employee/volunteer sign up for a live Safe Environment class?
  • QR Code to Access Additional Resources
  • VIRTUS Facilitator Resources
  • Volunteer Hold Harmless Agreement
  • What if someone has taken a SET class out of state- does that count?
  • What if someone says they have taken a SET class before but I can’t find them in VIRTUS?
  • Where can I find instructions on teaching Children’s Safe Environment curriculum?
  • Where can I find Reporting Forms A (DREs) and B (Business Managers) and how do I fill them out?

Accounting & Finance

35
  • 04.02.2026 Updated Paylocity Cost Center 3 GL Account Numbers effective
  • 06.04.26 FirstBank to PNC Bulletin
  • Protected: 12.18.2025 IRFT REPORT TO DEPOSITORS
  • Protected: 12.4.2025 AOD REV FUND FS 2025 SECURED
  • 2026 Bank Change Form
  • 2026 SPECIAL COLLECTIONS CALENDAR
  • Activating a new account in Parishsoft
  • Appendix D Monthly Variance Analysis Template
  • Bank Fraud Prevention for Parish Checking Accounts
  • Benefit Enrollment – New Plan Year or New Hire
  • Electronic Giving and Approved Vendors Bulletin
  • Employee Benefits Reconciliation Instructions
  • Employee Retention Credit Update/Parish Instructions
  • Employee Retention Tax Credit
  • Protected: Final Clergy Benefits Schedule FY 2027
  • Final FY 2027 Chaplain Priest Costs Memo
  • FY 2027 Personnel Cost Budgeting Tool May 2026
  • Protected: FY2027 Parish Budget Guidance
  • General Ledger Import for CO FAMLI accounts
  • Instructions for donating stock
  • Protected: IRFT INTEREST RATE CHANGES BULLETIN JANUARY 2026
  • IRS Notices Letters and Penalties
  • Protected: K-8 TEACHER SALARY SCALE FOR FY 2027
  • Month and Year End ParishSoft Close OPF Resource
  • Parishes & Schools Budget Submission Form FY2027 Final
  • Pastoral Handbook
  • Payroll General Ledger Upload Information-ParishSOFT
  • Photograph & Interview Release
  • Raffles
  • Report to Depositors December 31 2025 IRFT
  • Restricted Funds Parish Resource
  • Scams Be Aware
  • School Leaders and Business Managers Mtg January 2026
  • Protected: School Year 2026 2027 School Financial Information (SFI) Template March 2026
  • Vehicle Donations – Not for the Timid

Design

4
  • Official photo options for building use
  • Online Graphic Design Tools
  • Our top 5 stock photo sites
  • Using stock photography

Administration

19
  • 2021/2022 Diaconal Ministry Resources
  • 2024 Annual Statistical Report
  • 2025 Special Collections Schedule & Information
  • Protected: AoD Records Retention Schedule
  • Certificate of Insurance Request Form
  • Imprimatur Process
  • Insurance Contact Matrix
  • Insurance Contract Matrix
  • Mass Attendance Count
  • Principal Evaluations
  • Risk Management & Insurance FY2025 Manual
  • Sacramental Records | Baptism Register
  • Sacramental Records | Confirmation Register
  • Sacramental Records | Death Register
  • Sacramental Records | Matrimonial Register
  • Scams Be Aware
  • Speaker Approval Form
  • Vehicle Donations – Not for the Timid
  • Volunteer Worker Hold Harmless Agreement

Online Tools

2
  • How to Resize an Image
  • Online Graphic Design Tools

Tribunal

11
  • Can we get married outdoors?
  • How long does it take to process my case?
  • Tribunal | FAQ’s
  • What are the grounds for nullity?
  • What are the requirements for baptism/confirmation sponsors?
  • What are the steps for a formal case process?
  • What is the status of my petition for Declaration of Nullity?
  • When do I need to use the MC Form?
  • Where can I find forms for declaration of Nullity?
  • Where can I find forms for the Marriage File?
  • Who needs to petition for a declaration of nullity?
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AoD

1
  • AI Use Policy 2026.03.02

Employee Administration

1
  • Background Check Reference
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Parish

4
  • Protected: Current Proof of 501(C)(3) Status
  • Electronic Giving and Approved Vendors Bulletin
  • Parish Security & Safety
  • Sponsor Form

ParishSOFT

2
  • ParishSOFT Accounting Presentations
  • ParishSOFT Family Suite Presentations

Website Support

13
  • Demystifying Domain Names
  • How to login to your website
  • How to Resize an Image
  • Image Licensing and Phishing Scam
  • Online Graphic Design Tools
  • Our top 5 stock photo sites
  • Protect Yourself from Website Domain Scams
  • The Importance of a Strong Password
  • The Importance of image licensing
  • Using stock photography
  • Using the Visual Editor
  • Website Training
  • What do I do if I forget my password?

Banking & Security

1
  • Fraud Best Practices Checklist
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Evangelization

4
  • Activity Release for Minor Participants
  • College Campus Ministry Activity Report 2024
  • Fill-In Adult Field & Medical Release
  • Sponsor Form

Parish Reports

3
  • 2024 Rite of Election Parish Schedule
  • 2024 Rite of Election Response Form
  • Official Catholic Directory (OCD) Update

Benefits

6
  • Archdiocese of Denver Retirement Plan
  • Benefit Documents 2025-2026 Plan Year
  • Cemetery & Burial Benefits Program
  • CO Family and Medical Leave Insurance Program (FAMLI)
  • CO Paid Family Medical Leave 2022
  • Workers’ Compensation Guide

Facilities

3
  • Official photo options for building use
  • Property Transaction Assistance Report
  • Winter Weather Preparedness Checklist

Payroll & Taxes

4
  • CO Health Families Workplace Act
  • Coaching Pay & Independent Contractors
  • Paying Hourly Employees for Non-Regular Circumstances (Snow Days, Travel, Overnights, etc)
  • What to do if you receive a Garnishment/Wage Withholding Order?
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Archives/Records

8
  • Protected: AoD Records Retention Schedule
  • Protected: Archdiocese of Denver Catholic Schools Records Retention Schedule
  • Protected: Parish Record Retention Guidelines
  • Protected: Parish Schools Retention Guidelines from the Archdiocese of Denver
  • Sacramental Records | Baptism Register
  • Sacramental Records | Confirmation Register
  • Sacramental Records | Death Register
  • Sacramental Records | Matrimonial Register

Business

49
  • 2022 November | Business Manager Formation Day
  • Protected: 2025 Eide Bailly W9 Form
  • 2025 Special Collections Schedule & Information
  • Annual Report FY 2026
  • Annual Reporting to Parishes Template
  • AoD_Power Point Presentation BM Formation Day 1.14.26 DR Reporting
  • Archdiocese Community Solar Project – Laudato Si in Action
  • Business Manager Formation Day Video Archive
  • Business Manager Meeting – October 2021
  • Protected: Business Managers | Mission Link Archive
  • BusinessManagerPresentation1142026
  • Capital Entity Procedures
  • Colorado Child Care Contribution Tax Credit Bulletin
  • Colorado Gives Day Guidance
  • Conflict of Interest
  • Due To/Due From Parish Finance Presentation
  • Electronic Giving and Approved Vendors Bulletin
  • Employee Retention Credit (ERC) Update
  • Fiscal Year End Process Resource
  • Protected: Funds Associated with Priestly Services
  • FY 2027 Personnel Cost Budgeting Tool May 2026
  • Protected: FY2027 Parish Budget Guidance
  • Income and Payroll Taxes for Priest Bulletin
  • Instructions for donating stock
  • Interviewing Best Practices for BMs – Feb 2026
  • Interviewing Best Practices for BMs – Feb 2026
  • Protected: IRFT Interest Rate Changes Bulletin November 2025
  • Protected: IRFT Report
  • Protected: IRFT Report to Depositors 06/30/2024
  • Protected: IRFT Slides
  • Job Posting Best Practices
  • Protected: Memo Concerning Fringe Benefits for Priests
  • Parish Finance Council Training Series
  • ParishSOFT Family Suite Presentations
  • Pastoral Handbook
  • Paylocity Accrual Balance Report
  • Payroll General Ledger Upload Information-ParishSOFT
  • Principal Evaluations
  • Reference Checks – Best Practices for Principals and BMs – Jan 2026
  • Report to Depositors December 31 2025 IRFT
  • Restricted Gifts Presentation
  • Restricted Gifts Worksheet
  • Risk Management & Insurance FY2025 Manual
  • Scams Be Aware
  • School Leaders and Business Managers Mtg January 2026
  • Protected: School Year 2026 2027 School Financial Information (SFI) Template March 2026
  • Vehicle Donations – Not for the Timid
  • Winter Weather Preparedness Checklist
  • Working with the Society of Saint Vincent de Paul
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Family Ministry

1
  • EFLM Catechist Training Spanish Content

Human Resources

44
  • 2025 Holidays & Holy Days Observance Schedule
  • 2026 Holidays & Holy Days Observance Schedule
  • AI Use Policy 2026.03.02
  • Archdiocese of Denver Retirement Plan
  • Assigning Trainings in Paylocity
  • Audit Clergy Set Up in Paycom
  • Background Check Reference
  • Benefit Documents 2025-2026 Plan Year
  • Business Manager Formation Day 3.11.26 Materials
  • Protected: Business Managers | Mission Link Archive
  • CO Comps Order #38
  • CO Family and Medical Leave Insurance Program (FAMLI)
  • CO Health Families Workplace Act
  • Coaching Pay & Independent Contractors
  • Customer Service Expectations – Mission Support Concierge
  • Department of Labor Online Security Tips
  • Employee Record Management & PAF Instruction Guide
  • End of the Public Health Emergency – What to Expect 
  • Full Time Equivalent Factor Resource
  • Highlights and Resources from the BM Convocation 2025
  • How to Run Your 00 GL Report
  • New Business Manager Training Videos
  • New Hire Process
  • Paylocity Content Hub
  • Paylocity Onboarding
  • Paylocity Payroll Guides
  • Paylocity Recruiting
  • Paylocity Settings for Exempt and Nonexempt Employees
  • Paylocity Training by Desciption
  • Priest Transfer Memo FY24
  • Public Health emergency ends
  • Sample Annual Review Process
  • Sample Job Description Template
  • Talent Management Guidance Memo 2023
  • Teacher Transfer Memo 2024
  • Time & Labor Settings
  • WC Contact Claim Contact Sheet
  • What to do if you receive a Garnishment/Wage Withholding Order?
  • Workers’ Compensation Guide
  • Your Social Security Benefits
  • Business Managers
    • Business Manager Formation Day 3.11.26 Materials
    • Protected: Business Managers | Mission Link Archive
    • New Business Manager Training Videos
    • Paylocity Content Hub

Social Media

25
  • Archdiocese of Denver Style Guide
  • How to Invite Other Staff Members into the Platform
  • Inspire in the Morning, Engage in the Afternoon
  • Social Media Best Practices
  • Social Media Directory
  • TOOL: Catholic Social Media
  • Catholic Social Media
    • CSM: Connecting your Social Media Accounts
    • CSM: General Catholic Social Media Help for Parishes
    • CSM: How Often Should You Post?
    • CSM: How to Claim Ownership of a Facebook Page
    • CSM: How to create your own posts
    • CSM: How to Edit or Delete a Post
    • CSM: How to Merge Multiple Facebook Pages
    • CSM: How to Post Content
    • CSM: How to Schedule Posts
    • CSM: How to Talk About Social Media Online
    • CSM: Posting on Different Accounts at Different Times
    • CSM: The 8:1 Nourishment Rule
    • CSM: Understanding Parish User Roles
    • CSM: Using Social Media on Holidays & Weekends
    • CSM: What Type of Posts Work Best?
    • CSM: What Type of Posts Work Best?
    • How to Invite Other Staff Members into the Platform
    • Inspire in the Morning, Engage in the Afternoon
    • TOOL: Catholic Social Media

Flocknote

5
  • 12 tips for succeeding with Flocknote
  • 16 Creative Ways to Use Flocknote at Your Church
  • Flocknote Easy Button ☝️
  • How to send a Flocknote
  • How to use the Flocknote Library

Retirement

4
  • Archdiocese of Denver Retirement Plan
  • Department of Labor Online Security Tips
  • Thinking of Retiring?
  • Your Social Security Benefits

Paylocity

10
  • AOD Unit Pay Best Practices
  • Business Manager Formation Days – September 10 2025
  • How to Run Your 00 GL Report
  • How to Set Up Unpaid Time Off for Teachers
  • Paylocity Onboarding
  • Paylocity Payroll Guides
  • Paylocity Recruiting
  • Paylocity Settings for Exempt and Nonexempt Employees
  • Payroll Comparison Report in Paylocity SOP
  • Time & Labor Settings

Fundraising

3
  • Colorado Gives Day Guidance
  • Raffles
  • Vehicle Donations – Not for the Timid
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Sacraments

1
  • Sponsor Form
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Security & Safety

1
  • Parish Security & Safety

IT

5
  • Don’t Forward Your Archdiocesan Email
  • Parish Support and Technology Services Survey
  • Phishing, Ransomware, and Other Cyber Threats
  • Tips to Diagnose & Resolve Computer Issues
  • Windows 11 is Closer Than You Think

Clergy

20
  • 2021/2022 Diaconal Ministry Resources
  • 2023 Order of Penance – Absolution language
  • 2024 Annual Statistical Report
  • 2025 Special Collections Schedule & Information
  • Protected: Clergy | Melchizedek’s Mailbag
  • Electronic Giving and Approved Vendors Bulletin
  • Protected: Funds Associated with Priestly Services
  • Imprimatur Process
  • Mass Attendance Count
  • Protected: Memo Concerning Fringe Benefits for Priests
  • Pastoral Handbook
  • Photograph & Interview Release
  • Principal Evaluations
  • Property Transaction Assistance Report
  • Retirement Facility Resource Documents – Deacons
  • Risk Management & Insurance FY2025 Manual
  • Scams Be Aware
  • Speaker Approval Form
  • Volunteer Worker Hold Harmless Agreement
  • Winter Weather Preparedness Checklist

Liturgy

8
  • 2023 Order of Penance – Absolution language
  • Confirmation Planning Sheets
  • Extraordinary Ministers of Holy Communion
  • Important Liturgy Documents
  • Liturgical Books currently in use in the Dioceses of the United States of America as of Fall 2025
  • Liturgical Calendar 2026
  • Liturgy FAQs
  • Rite of Election Schedule

Taxes

3
  • Protected: Current Proof of 501(C)(3) Status
  • IRS Notices Letters and Penalties
  • Taxes and Year End Matters

Communications

9
  • Archdiocese of Denver Style Guide
  • Protected: Business Managers | Mission Link Archive
  • How to send a Flocknote
  • How to use the Flocknote Library
  • Mullen Residences at the Highlands Toolkit
  • Official photo options for building use
  • Parish Staff | Mission Link Archive
  • Social Media Best Practices
  • Tips for sending your weekly church bulletin
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Tax & Legal

1
  • Protected: Current Proof of 501(C)(3) Status
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Tribunal

  • Can we get married outdoors?
  • How long does it take to process my case?
  • Tribunal | FAQ’s
  • What are the grounds for nullity?
  • What are the requirements for baptism/confirmation sponsors?
  • What are the steps for a formal case process?
  • What is the status of my petition for Declaration of Nullity?
  • When do I need to use the MC Form?
  • Where can I find forms for declaration of Nullity?
  • Where can I find forms for the Marriage File?
  • Who needs to petition for a declaration of nullity?

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